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Copier Rentals

South Africa’s widest range of office printer leasing options

United Business Solutions offers South Africa's widest range of multifunction photocopier rental options. Our internal finance facility provides thousands of South African businesses with affordable printer lease options to ensure that the equipment required is available to rent and upgrade as and when the need arises.


Photocopier Rental Specials


What are the lease terms for renting a photocopier?

Fixed term photocopier rental agreements are usually taken over 12, 24, 36, 48 or 60 month periods with the 36 and 60 month periods being the most popular lease terms amongst our clients. United Business Solutions also offers short term rentals on a day to day and month to month basis as well as custom length rentals which allow you to finance complimentary equipment in such a manner that leases expire concurrently.


What is required to rent an office printer?

In order to qualify to submit a rental credit application, you will need the following:

  • Registered company trading for more than two years;
  • Copy of company registration documents;
  • Copy of company letterhead;
  • Copy of cancelled cheque or bank stamped letter;
  • Copy of ID documents of shareholders/directors/members; and
  • Audited Financial Statements or three months bank statements.

Do you want to rent an office printer and have all the required documentation listed above? Apply Now!

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What factors determine photocopier leasing prices?

Office printer rental prices are determined by a number of factors and therefore differ considerably. These factors include:

  • The rental term of the copiers;
  • The escalation of the lease;
  • The size of the printer i.e. if it prints in A4 only or both A4 and A3 paper;
  • The page speed per minute, i.e. its performance
  • Whether the machine prints in black and white only or both colour and black and white;
  • The type of finishing options you require e.g. staple finisher, booklet finisher; and
  • There are a number of other features that can play a role in determining the price of copiers, however the ones listed above are the main features. You can find additional points here.


How much does it cost to rent an office printer?

As you can see from the table below, the cost of photocopier leases can start from as little as R250 per month for one of our certified refurbished machines and increase to as much as R8 200 per month for a high-level colour A3 multifunction office printer rental. Most small to medium businesses can expext to pay around R1 200 per month for an entry-level A3 office printer rental.


How much does it cost to rent an office printer?

Copier Category Copier Rental Price Range  (pm in ZAR)
Refurbished A4 R250 – R900
Refurbished A3 R650 – R1 200
Standard A4 R350 – R1 100
Entry-Level A3 R720 – R1 700
Mid-Level A3 R1 600 – R3 700
High-Level A3 R3 500 – R8 200

 The table above indicates different categories or types of printers and their comparative price ranges. (Please note the prices indicated above exclude vat and are calculated over a 60 month lease at 0% escalation).

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Your Office Printer Rental FAQ's Answered

  1. Can I apply for a rental in my personal capacity?
    No, you need a registered company that has been trading for more than 2 years.

  2. How long does the credit vetting process take?
    Subject to all supporting documents being in order, you will receive a response if the application was approved or declined in 48 hours.

  3. Once my lease application is approved, when will I receive delivery and installation?
    Delivery and installation of the machine will take place 3 to 5 working days after approval.

  4. Is maintenance included in the rental price?
    No, this price covers the renting of the machine only. United Business Solutions offers Service Level Agreements for up to 5 years to cover the maintenance of your printers.

  5. Do I own the printer after the leasing period?
    No, ownership remains with the finance house.


Should you buy or rent an office printer?

Whether or not you should purchase or lease your office equipment can be a difficult decision to make. Ultimately, you would need to choose the option that you can afford and best fits your sepcific requirements. If you are able to commit to the monthly payments for the duration of your contract, you should consider the many benefits associated with renting your office printer as opposed to purchasing the machine outright.

What are the benefits of renting printers?

  • Conserve your cash flow
  • Reduce total cost of ownership
  • Easier monthly budgeting
  • Asset lifecyle management
  • Access to new technology
  • Save on tax


Advantages of renting office printers

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Short term printer rentals

For select customers looking for the ultimate in flexibility short term copier leases are available on a daily, weekly or monthly basis. We select the best quality repossessed printers and pass them through a refurbishment process. These units are then rented to clients who need a day to day or month to month lease without needing to purchase a photocopier.

We do short term copier rentals for:

  • Conferences
  • Summits
  • Festivals
  • Exhibitions
  • Temporary offices
  • Corporate mergers

Day to day printer rental benefits:

  • High quality, reliable multifunction photocopiers
  • Delivery and installation
  • Configuration, setup and operation
  • On-site service
  • Hard drive wiping and reformatting

To enquire on a short term copier lease click here.


What are fixed term rental escalations and how do they work?

Fixed term leases are the industry standard and can include many variations. These rentals may run from 12 to 60 months and include escalations ranging from 0% to 15%, with escalations typically falling into the category of:

  • 0% Escalation
  • 5% Escalation
  • 10% Escalation
  • 15% Escalation

Clients often ask why they should enter into an escalating lease with the incorrect understanding that this means they will pay more. The answer is very simple, in emerging economies like South Africa with higher inflation rates and currency deprecation, the cost of replacing IT equipment escalates yearly. Locking your printers rental in at 0% means that you create an artificially low monthly cost by year 4 or 5. When the time comes to replace the equipment due to age, your monthly operating costs jumps by a far greater amount than inflation due to the compounded effect of the multi-year 0% escalation. In this case no money is saved, but operating expenses become misaligned.

IT Benefits (CIO)

  • Fast delivery of equipment
  • Keep your tech up to date
  • Flexibility – match computers to business needs
  • On-site maintenance
  • Upgrade and add-on at any time
  • IT departments can focus on core-issues
  • Software on demand

Financial Benefits (CFO)

  • No large cash outlay for depreciating equipment
  • No depreciation – Fixed cost
  • Hedge against inflation and currency devaluation
  • Improve balance sheet ratios
  • Tax benefits
  • Free working capital for core business
  • Leasing payments are flexible
  • Ensures Cost of Equipment is provided for in P&L
  • Asset tracking and asset management
  • Administration time is slashed
  • Reduced risk


Copier Rental Brands Available

Konica Minolta samsung-printer-photocopier-lease olivetti-printer-photocopier-rental
sharp-printer-photocopier-lease  kyocera-printer-photocopier-rental canon-printer-photocopier-lease


Office Printer and Photocopier Rental Services by Location

Gauteng Western Cape Eastern Cape Kwa-Zulu Natal North West Mpumalanga Free State Northern Cape Limpopo
Johannesburg Cape Town Port Elizabeth Durban Klerksdorp Nelspruit Bloemfontein Kimberley Polokwane
Pretoria George East London Pietermaritzburg     Welkom    



What is required to rent a copier?

In order to qualify to submit a rental credit application, you will need to have a registered company that has been trading for more than two years as well as company supporting documents.


How much does it cost to rent an office printer?

Photocopier rental prices vary greatly and depend on the printer’s capabilities. Most small to medium businesses can expect to pay around R1 200 per month for an entry-level A3 colour office printer rental over 60 months.


Is it better to rent or buy a photocopier?

Whether or not you should purchase or rent your copier can be a difficult decision to make. If you can commit to the monthly payments for the duration of your contract, you should consider the many benefits associated with renting your office printer as opposed to purchasing outright.